Ordinary Council Meeting Minutes 27 June 2023

COUNCIL RESOLUTION

That Council:

1. Thanks the members of the Community Reference Group for volunteering their time to assist in providing a comprehensive understanding of the community’s views on development options in relation to the Maylands Brickworks Reactivation project.

2. Notes the report relating to the Maylands Brickworks Reactivation community engagement process and community reference group recommendations as contained in Attachment 1 to this report, and that the outcomes have been considered in the development of the Maylands Brickworks Reactivation Business Case.

3. Notes the Maylands Brickworks Reactivation Business Case report outcomes and costings, as contained in Attachment 2 to this report.

4. Endorses Conservation Package 2 as detailed in the Maylands Brickworks Reactivation Business Case report.

5. Requests the Chief Executive Officer to:

(a) Refer the Maylands Brickworks Reactivation Business Case to the Community Reference Group to further consider the funding of the essential rectification works / baseworks to the Hoffman Kiln as detailed in Conservation Package 2 in the Business Case report, including, but not limited to, the option of funding through the disposal of City-owned land (not within the Maylands Brickworks

Reserve or adjoining parkland).

(b) Enter a Memorandum of Understanding between the City and the Friends of Maylands Brickworks community group for the City to support the group in seeking alternative sources of funding for works at the Maylands Brickworks site.

(c) Present a report to the Ordinary Council Meeting to be held on 22 August 2023 in relation to the outcome of the matters in points 5.(a) and 5.(b) above.

6. Requests the Chief Executive Officer to enter into a license agreement between the City and the Friends of Maylands Brickworks community group to allow the group to use the gatehouse and change rooms buildings for temporary and infrequent displays and small group meetings, subject to the following:

(a) The terms relating to a small volunteer group license under the City’s ‘Community Facility Lease and License/User Agreement Policy’ including a rental amount of $1 per annum will be applied.

(b) The license to be for a period of 3 years.

(c) The buildings are licensed in their current condition and do not contain onsite toilet facilities, heating, air-conditioning, floor coverings or a security system.

(d) Due to lack of toilet facilities on the Brickworks site, the license to limit the hours which the Friends of Maylands Brickworks group can access the site to the hours the public toilets at the Maylands Golf Course are open and publicly available.

(e) The license to be effective only after the works in point 7 below are completed and

the buildings can be accessed as public buildings.

7. Considers as part of the mid-year 2023/24 Budget review an allocation of $25,000 to

relocate the existing fencing to allow access to the gate house and change room

buildings and $5,700 to upgrade the gatehouse and change room buildings to be

public buildings for use as meeting space and or displays.

Moved: Cr Catherine Ehrhardt, Deputy Mayor, Seconded : Cr Steven Ostaszewskyj

CARRIED: 8/2

For: Cr Filomena Piffaretti, Mayor, Cr Assunta Meleca, Cr Steven Ostaszewskyj, Cr Josh Eveson, Cr Catherine Ehrhardt, Deputy Mayor, Cr Elli Petersen-Pik, Cr Dan Bull and Cr Giorgia Johnson.

Against: Cr Sally Palmer and Cr Lorna Clarke.

 

 Ordinary Council Meeting Minutes 27 June 2023

COUNCIL RESOLUTION

That Council

1. Initiates an amendment to the City of Bayswater Town Planning Scheme No.24 to:

(a) Rezone 1 Kelvin Street, Maylands from ‘Medium and High Density Residential R50’ to ‘Local Public Open Space’.

(b) Amend the scheme maps accordingly.

2. Considers the proposed amendment to the City of Bayswater Town Planning Scheme No.24 to be ‘standard’ under the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reasons:

(a) The amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area; and

(b) The amendment is not a basic or complex amendment.

3. Upon finalisation of the scheme amendment documentation, the documentation is to be forwarded to the Department of Water and Environmental Regulation for assessment and the Department of Planning, Lands and Heritage – Heritage Directorate for comment.

4. Upon the Notice of Assessment from the Department of Water and Environmental Regulation being received (and any issues raised being complied with), the proposed scheme amendment be advertised for public comment.

5. The proposed scheme amendment is referred to Council for further consideration following public advertising.

Cr Elli Petersen-Pik Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED UNANIMOUSLY: 10/0

 

 Ordinary Council Meeting Minutes 26 April 2023

COUNCIL RESOLUTION

That Council requests the Chief Executive Officer to arrange, subject to any required approvals, for new tree planting to be undertaken, as part of the forthcoming winter planting season and subsequent planting seasons, along Guildford Road’s footpaths and verges in relevant locations, and in particular, the Maylands town centre, to continue the previous successful tree planting along that main corridor.

Cr Elli Petersen-Pik Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED UNANIMOUSLY: 8/0

 

Ordinary Council Meeting Minutes 31 January 2023

COUNCIL RESOLUTION

That Council authorises the Chief Executive Officer to negotiate and enter into a partnership agreement with Greening Australia to deliver a ‘Nature in Cities’ program in the City of Bayswater.

CARRIED UNANIMOUSLY: 10/0

For: Cr Filomena Piffaretti, Mayor, Cr Catherine Ehrhardt, Deputy Mayor, Cr Assunta Meleca, Cr Steven Ostaszewskyj, Cr Sally Palmer, Cr Josh Eveson, Cr Michelle Sutherland, Cr Elli Petersen-Pik, Cr Lorna Clarke and Cr Giorgia Johnson.

 

Ordinary Council Meeting Minutes 31 January 2023

COUNCIL RESOLUTION

That Council requests the Chief Executive Officer to:

1. Convert the recently published outcomes report for the ‘Safe Routes to School’ program undertaken for Maylands Peninsula Primary School into an implementation plan, by providing a list of detailed actions at specific locations

along with estimated timeframes for implementation (subject to funding, required approvals etc), similar to other implementation plans published by the City (e.g. car parking management plans).

2. Present the implementation plan to Council for consideration by the May 2023 Ordinary Council Meeting.

CARRIED UNANIMOUSLY: 11/0

For: Cr Filomena Piffaretti, Mayor, Cr Catherine Ehrhardt, Deputy Mayor, Cr Assunta Meleca, Cr Steven Ostaszewskyj, Cr Sally Palmer, Cr Josh Eveson, Cr Michelle Sutherland, Cr Elli Petersen-Pik, Cr Dan Bull, Cr Lorna Clarke and Cr Giorgia Johnson.

 

Ordinary Council Meeting Minutes 6 December 2022

COUNCIL RESOLUTION

That Council:

1. Requests the Chief Executive Officer to adopt the following improvements in relation to transparency of Council items:

(a) Make the officer’s recommendation and Council resolution on confidential items public where possible and provide centralised oversight to ensure that officers write public reports, with confidential attachments and only keep reports wholly confidential when it is not feasible to do so.

(b) Provide an annual report for Council consideration at its December meeting, in relation to releasing information from confidential reports throughout the year that is no longer considered confidential.

2. Notes that there are expected to be changes to confidentiality provisions as part of the review of the Local Government Act 1995, and that the City will review its protocols for treatment of confidential items once these changes have come into effect.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Filomena Piffaretti, Mayor Seconded

CARRIED UNANIMOUSLY: 10/0

 

Ordinary Council Meeting Minutes 6 December 2022

COUNCIL RESOLUTION

That Council:

1. Supports the installation of the wheelchair inclusive swing component of the Bardon Park redevelopment project as a stage on its own to be expedited through the use of cash-in-lieu of public open space funds;

2. Requests the Chief Executive Officer to seek approval from the Minister for Planning to use cash-in-lieu of public open space funds for the installation of the wheelchair inclusive swing component of the Bardon Park redevelopment project; and

3. Approves the budget adjustment as follows:

​

 

 

 

 

 

 

 

 

 

 

ABSOLUTE MAJORITY REQUIRED

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Josh Eveson Seconded

CARRIED UNANIMOUSLY BY AN ABSOLUTE MAJORITY: 10/0

 

Ordinary Council Meeting Minutes 6 December 2022

COUNCIL RESOLUTION

That Council:

1. Initiates an amendment to the City of Bayswater Town Planning Scheme No.24 to modify the definition of ‘Restricted Premises’ to include: ‘or (c) smoking-related implements’.

2. Considers the proposed amendment to the City of Bayswater Town Planning Scheme No.24 to be ‘basic’ in accordance with Part 5 Division 1 r34 and r35 of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reason:

(a) The amendment to the scheme is so that it is consistent with the model provisions in Schedule 1.

3. Upon finalisation of the scheme amendment documentation, the documentation is to be forwarded to the Department of Water and Environmental Regulation for assessment.

4. Upon the Notice of Assessment from the Department of Water and Environmental Regulation being received (and issues raised being complied with), the proposed scheme amendment be forwarded to the Western Australian Planning Commission for final approval.

5. Requests the Chief Executive Officer to prepare a local planning policy to guide future development and change of use applications to ensure that premises for the sale and/or consumption of smoking implements and similar are located appropriately

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Steven Ostaszewskyj Seconded

CARRIED: 9/1

 

Ordinary Council Meeting Minutes 25 October 2022

COUNCIL RESOLUTION

That Council requests that the Chief Executive Officer investigate options for changes to the planning framework to list smoking/cigar rooms, tobacconists, vape shops and other outlets whose primary purpose of the premises is where tobacco, e-cigarettes and other products to be used for smoking are offered for sale or consumed as uses that are limited in future developments, and that a report on the outcomes of the investigation be presented

to Council at the December 2022 Ordinary Council Meeting.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Giorgia Johnson Seconded

CARRIED: 9/1

 

Special Council Meeting Minutes 11 October 2022

COUNCIL RESOLUTION

“That Council:

1. Notes the final LG Reform proposals announced by the Minister for Local Government in July 2022 and the letter received from the Minister for Local Government on 20 September 2022;

2. Adopts the ‘direct election’ method of filling the office of Mayor, to take effect at the 2023 Ordinary Council Elections;

3. Directs the Chief Executive Officer to conduct a ward boundary and representation review for the City of Bayswater, having regard to:

(a) The final local government reform proposals announced by the Minister for Local Government in July 2022, which will require the City of Bayswater Council to reduce the total number of Elected Members from 11 to nine (with no more than eight elected Councillors and one directly elected Mayor);

(b) Any reduction in the number of elected member positions, as required by the final local government reform proposals announced by the Minister for Local Government in July 2022, being phased-in over two stages across the 2023 and 2025 Ordinary Council Elections;

i. Stage 1 (2023): Introduce a directly elected mayor, and reduce Councillor positions by 1, from 11 to 10, to maintain a total number of Elected Members of 11;

ii. Stage 2 (2025): Reduce Councillor positions by 2, from 10 to 8, to establish a total number of Elected Members of 9

(c) The requirement for the submission of any proposal to the Local Government Advisory Board to be made prior to 14 February 2023, so that it may be considered and in place in time for the 2023 Ordinary Council Election.

4. Request the CEO to write to the Minister for Local Government and the Department of Local Government, Sport and Cultural Industries advising that the City of Bayswater intends to undertake the voluntary pathway, and provides a high-level plan of the potential changes to be implemented for the ordinary elections to be held in 2023 and

2025, as identified in this resolution.

Cr Filomena Piffaretti, Mayor Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED: 8/1

 

Ordinary Council Meeting Minutes 24 May 2022

MOTION

That Council:

1. Supports in principle the undertaking of the revitalisation planning study for the Maylands Town Centre.

2. Notes that the City will lead the study with Main Roads WA to provide technical support for the study.

3. Requests the CEO to advise MRWA that it is of the view that the cost of the study will likely be not more than $250,000.

4. Considers an allocation of $125,000 in the 2022-23 Budget as the City’s 50% contribution towards the study.

Cr Dan Bull Moved, Cr Lorna Clarke Seconded

LOST: 3/7

For: Cr Catherine Ehrhardt, Deputy Mayor, Cr Dan Bull and Cr Lorna Clarke.

Against: Cr Filomena Piffaretti, Mayor, Cr Assunta Meleca, Cr Steven Ostaszewskyj, Cr Sally Palmer, Cr Josh Eveson, Cr Elli Petersen-Pik and Cr Giorgia Johnson.

COUNCIL RESOLUTION

(OFFICER'S RECOMMENDATION)

That Council:

1. Supports in principle the undertaking of the revitalisation planning study for the Maylands Town Centre.

2. Requests that Main Roads WA (MRWA) leads the study with the City providing officer support for the study.

3. Advises MRWA that the City is not in a position to provide a financial contribution towards the study.

Cr Josh Eveson Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED UNANIMOUSLY: 10/0

 

Ordinary Council Meeting Minutes 26 April 2022

COUNCIL RESOLUTION

That Council:

1. Endorses the Environment and Liveability Framework and the strategic direction provided within.

2. Notes that a separate five-year implementation plan will be developed and brought to Council for approval of individual (transformational) actions and their cost implications.

Cr Lorna Clarke Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED UNANIMOUSLY: 10/0

 

Ordinary Council Meeting Minutes 22 March 2022

COUNCIL RESOLUTION

That Council:

1. Authorises the Chief Executive Officer to arrange for the design of the redevelopment of Bardon Park to be undertaken by the City’s Landscape Architect with all required site investigations, surveys and public consultation campaigns to be funded within the existing operational budget allocations.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Josh Eveson Seconded

CARRIED UNANIMOUSLY: 11/0

 

Ordinary Council Meeting Minutes 22 March 2022

COUNCIL RESOLUTION

That Council endorses the comments on the draft Safer Places by Design – CPTED Guidelines as contained in this report, as the basis for the City’s submission to the Department of Planning, Lands and Heritage.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Michelle Sutherland Seconded

CARRIED UNANIMOUSLY: 11/0

 

Ordinary Council Meeting Minutes 22 March 2022

COUNCIL RESOLUTION

That Council:

1. Approves the leasing of the following areas at Shearn Park, Maylands to the Bayswater Women's Hub for five years:

(a) Kiosk;

(b) Changerooms;

(c) Storeroom; and

(d) Bunker.

2. Requests the Chief Executive Officer to carry out a safety inspection of the bunkers, and if any substantial repairs are required, provides a report to Council for consideration during the 2022/23 budget process.

3. Authorises the Chief Executive Officer to prepare and execute a lease agreement with the Bayswater Women’s Hub, subject to the following:

(a) The lease being in accordance with the City’s Community Leases Policy;

(b) The current management order being amended and the consent to lease being granted by the Minister for Lands and Department of Planning, Lands and Heritage and any conditions be applied to the lease agreement;

(c) The areas of the lease at Shearn Park being limited to the kiosk, changerooms, storeroom and bunkers only; and

(d) The Bayswater Women's Hub having the option, subject to meeting the relevant conditions, to occasionally sell coffee/food from the kiosk.

4. Requests the Chief Executive Officer to review the lease and the use of the leased areas, with a report provided to Council for consideration, prior to the expiry of the lease.

Cr Elli Petersen-Pik Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED UNANIMOUSLY: 11/0

 

Ordinary Council Meeting Minutes 22 March 2022

COUNCIL RESOLUTION

That Council considers as part of the 2022/23 Budget process an allocation of $20,000 for

the City to undertake further detailed investigations and prepare a report on other methods

used around Australia to create incentives for tree retention on private property and the

options for their application in the City of Bayswater, including but not limited to:

1. Development incentives such as additional building height and plot ratio to enable

building up rather than out, creating greater outdoor space and areas for more

significant trees.

2. Grant funding support provided to landowners for tree maintenance and assessment

to ensure good tree health (similar to the assistance provided to heritage listed

places).

3. A reduction in Development Application fees for every tree retained during

development.

Cr Josh Eveson Moved, Cr Catherine Ehrhardt, Deputy Mayor Seconded

CARRIED: 9/2

 

Ordinary Council Meeting Minutes 22 March 2022

(Catherine Notice of Motion) COUNCIL RESOLUTION

That Council:

1. Requests the Chief Executive Officer to include a wheelchair accessible swing in the playground design at Bardon Park, Maylands; and

2. Considers the installation of the swing using Cash-in-Lieu of Public Open Space funds, as a priority project, when the designs for Bardon Park are presented to Council for adoption.

CARRIED: 10/1

For: Cr Catherine Ehrhardt, Deputy Mayor, Cr Filomena Piffaretti, Mayor, Cr Assunta Meleca, Cr Steven Ostaszewskyj, Cr Sally Palmer, Cr Josh Eveson, Cr Michelle Sutherland, Cr Elli Petersen-Pik, Cr Dan Bull and Cr Lorna Clarke.

Against: Cr Giorgia Johnson.

 

Ordinary Council Meeting Minutes 22 February 2022

COUNCIL RESOLUTION

That Council supports Local Arts and Community Events with $20,000 Community Events Grant funding to deliver the proposed 2022 Maylands Street Festival, subject to the following conditions:

1. Compliance with all relevant event and environmental health approval requirements.

2. Traffic, risk management and event applications (as applicable) shall be submitted at least 90 days prior to the event and approved by the City of Bayswater.

3. The event organisers shall advise all local businesses and residences within a 500m radius of the event site of the event, no less than 14 days prior to the event date.

4. Acknowledgement of the City of Bayswater as a major sponsor of the event on all event promotion and marketing material.

5. Acquittal of the funding within 30 days of the event date in compliance with the City's Community Events Grant Funding Agreement.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Elli Petersen-Pik Seconded

CARRIED UNANIMOUSLY: 11/0

 

(Catherine Notice of Motion) Ordinary Council Meeting Minutes 22 February 2022

COUNCIL RESOLUTION

That Council:

1. Resolves to remove the clearway and change the parking time limits to two-hours on the southern side of Whatley Crescent between Rowlands Street and Seventh Avenue, Maylands;

2. Authorises the Chief Executive Officer to amend signage along the road accordingly; and

3. Authorises the Chief Executive Officer to reinstate any part of the clearway should there be any significant ongoing traffic disruptions as a result of the removal of the clearway, and the matter is brought back to Council for further consideration of options.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Elli Petersen-Pik Seconded

CARRIED UNANIMOUSLY: 11/0

 

Ordinary Council Meeting Minutes 25 January 2022

COUNCIL RESOLUTION

That Council requests the Chief Executive Officer to:

1. Engage with Western Power on the possibility of undergrounding overhead powerlines along the City's main arterial routes.

2. Prepare a feasibility report on the possible options including project extent and staging, funding mechanisms and models, benefit cost analysis, timing and risks.

3. List a provisional amount of up to $30,000 for consideration in the draft 2022-2023 Budget to outsource the investigation, liaison and preparation of the report.

4. Present the report to Council by December 2022 for further consideration.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Michelle Sutherland Seconded

CARRIED: 6/2

 

Ordinary Council Meeting Minutes 25 January 2022

COUNCIL RESOLUTION

That Council considers an allocation of $30,000 for the delivery of a new Community Safety and Crime Prevention Plan as part of the draft 2022/23 budget.

Cr Josh Eveson Moved, Cr Filomena Piffaretti, Mayor Seconded

CARRIED: 7/2

For: Cr Filomena Piffaretti, Mayor, Cr Assunta Meleca, Cr Josh Eveson, Cr Michelle Sutherland, Cr Catherine Ehrhardt, Deputy Mayor, Cr Dan Bull and Cr Lorna Clarke.

 

Ordinary Council Meeting Minutes 23 November 2021

COUNCIL RESOLUTION

That Council:

1. Establishes the Inclusion and Diversity Advisory Committee.

2. Adopts the terms of reference for the Inclusion and Diversity Advisory Committee for the term 23 November 2021 to 20 October 2023 as outlined in Attachment 1 with an amendment to increase the number of elected members from 3 from to 5, to this report.

3. Appoints the following Councillors as Members:

(a) Cr Ehrhardt, Deputy Mayor;

(b) Cr Johnson;

(c) Cr Meleca;

(d) Cr Palmer; and

(e) Cr Petersen-Pik

4. Appoints all remaining Councillors are Deputy Members:

5. Requests that the Chief Executive Officer call for expressions of interest for six community members for Council’s consideration in accordance with the criteria outlined in the terms of reference.

6. Requests the Inclusion and Diversity Advisory Committee to review their terms of reference at their first meeting and recommend any changes considered necessary to Council.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Assunta Meleca Seconded

CARRIED UNANIMOUSLY: 11/0

 

Ordinary Council Meeting Minutes 23 November 2021

COUNCIL RESOLUTION

That Council notes:

1. This report in relation to options for EV charging stations and ownership models; and

2. That the Emission Reduction and Renewable Energy (ERRE) plan includes a specific action to develop a plan for EV charging infrastructure.

Cr Catherine Ehrhardt, Deputy Mayor Moved, Cr Josh Eveson Seconded

CARRIED UNANIMOUSLY: 9/0

 

Ordinary Council Meeting Minutes 24 August 2021

COUNCIL RESOLUTION

That Council:

1.Endorses Concept 4, as detailed in this report, as the final design to be developed to replace the skate and BMX facilities within Wotton Reserve.

Cr Catherine Ehrhardt Moved, Cr Michelle Sutherland Seconded

CARRIED: 6/4

2. Requests the Chief Executive Officer to invite tender submissions from suitably qualified and experienced suppliers for the final design and construction of the relocated skate and BMX facility within Wotton Reserve.

Cr Catherine Ehrhardt Moved, Cr Michelle Sutherland Seconded

CARRIED UNANIMOUSLY: 10/0

3. Delegates authority to the Chief Executive Officer in accordance with S5.42 of the Local Government Act 1995 to appoint a contractor following the required tender process, subject to the tender not exceeding the available budget.

Cr Catherine Ehrhardt Moved, Cr Michelle Sutherland Seconded

CARRIED UNANIMOUSLY: 10/0

 

Ordinary Council Meeting Minutes 24 August 2021

(Catherine Notice of Motion)

COUNCIL RESOLUTION

That Council requests the CEO investigate options to improve accessibility at Bardon Park (between upper and lower park) with these works to be funded from the Cash-In-Lieu for Public Open Space Trust Fund, and provides a report to the December Council Meeting on the outcome.

Cr Catherine Ehrhardt Moved, Cr Elli Petersen-Pik Seconded

CARRIED UNANIMOUSLY: 10/0

 

SPECIAL COUNCIL MEETING MINUTES 5 MAY 2020

COUNCIL RESOLUTION

That Council:

1. Approves the proposed local stimulus package comprising the following initiatives:

a. Community Capital Grant Projects

b. City Building Projects

c. Infrastructure Projects

d. Major Projects

e. Energy Efficiency Projects

2. Notes that the reallocation of funds to enable the early progression of all of the identified initiatives will be subject of a further report to Council at the May Ordinary Meeting.

3. Requests the Chief Executive Officer to provide a further report to Council outlining the source of funds specifically listing each individual financial reserve proposed to be used.

4. Authorises the Chief Executive Officer to arrange for the commencement of all of the projects and initiatives identified in the local stimulus package; and

5. Notes that the establishment of new positions identified through the Annual Electors Meeting held on 10 December 2019 will not be proceed during 2020/21 or 2021/22 due to the impacts of COVID-19.

6. Requests the CEO to develop a further program as part of the Economic and Social Stimulus Package aimed specifically at supporting business investment and growth across the City with the program to be provided to Council for consideration as part of the 2020/21 budget.

CR CATHERINE EHRHARDT MOVED, CR LORNA CLARKE SECONDED

CARRIED UNANIMOUSLY: 11/0

REASON FOR CHANGE

Council changed the committee recommendation to ensure that there was clarity on the

reporting mechanisms associated with the delivery of the stimulus package.

 

COVID-19 Advisory Committee Minutes 30 April 2020

ADVISORY COMMITTEE RECOMMENDATION TO COUNCIL

That Council:

1. Approves the proposed local stimulus package comprising the following initiatives:

a. Community Capital Grant Projects

b. City Building Projects

c. Infrastructure Projects

d. Major Projects

e. Energy Efficiency Projects

2. Approves the reallocation of funds to enable the early progression of all of the identified initiatives, noting that a full report on the sources of funds will be provided to Council once funding has been finalised;

3. Authorises the Chief Executive Officer to source funds from the appropriate reserves;

4. Authorises the Chief Executive Officer to arrange for the commencement of all of the projects and initiatives identified in the local stimulus package; and

5. Notes that the establishment of new positions identified through the Annual Electors Meeting held on 10 December 2019 will not be proceed during 2020/21 or 2021/22 due to the impacts of COVID-19.

6. Requests the CEO to develop a further program as part of the Economic and Social Stimulus Package aimed specifically at supporting business investment and growth across the City with the program to be provided to Council for consideration as part of the 2020/21 budget.

CR CATHERINE EHRHARDT MOVED, CR FILOMENA PIFFARETTI, DEPUTY MAYOR

SECONDED

CARRIED UNANIMOUSLY: 6/0

 

COVID-19 Advisory Committee Minutes 2 April 2020

COMMITTEE RECOMMENDATION TO COUNCIL

That Council:

1. Approves the establishment of a new grants program (‘Buy in Baysie’ grants) as outlined in the report to provide direct financial assistance to local small businesses to assist them to adjust to the disruption caused by the COVID-19

pandemic.

2. Considers an adjustment as part of the City’s 2019/20 mid-year budget review to transfer the unallocated $18,000 in Major Town Centre Events grant funding to the COVID-19 account.

3. Consider this matter as an item of urgent business at the Ordinary Council Meeting on 7 April 2020 to facilitate the delivery of the new grants program.

CR CATHERINE EHRHARDT MOVED, CR SALLY PALMER SECONDED

CARRIED UNANIMOUSLY: 6/0

 

17/11/2015

The Council amends the motion made at its Ordinary Meeting on 28 April 2015 in relation to Item 9.2 -Maylands Parking Strategy, such that the car parking strategy for the Maylands Town Centre does not solely identify areas for parking stations, but rather focuses on an integrated transport approach to managing parking in the town centre.

 STATUS: In progress. Council received a report on the 1st phase of the strategy (parking surveys) at its meeting held on 31 May 2016 and authorised the preparation of the strategy. Development of the strategy is underway.

Carried forward to next progress table ONGOING (draft plan currently at community engagement. Due back for adoption in September 2017)

 

17/11/2015

1. That the City's officers prepare a report to Council in relation to the different types of schemes

for planter boxes and parklets that could be installed in the main shopping streets in the Bayswater, Morley, Maylands, Noranda and Bedford centres, including options relating to community consultation, design and location criteria, costs, funding and implementation -options including a trial, 'adopt a planter' installation, City installation and/or installation by other programs.

2. That the report is presented at the mid-year financial review for budgeting.

 STATUS: Planterbox Guidelines adopted. Sample built by the Bayswater Men’s Shed and installed at the Morley Library.

NB: This was originally a NoM from Cr Coates that I changed quite a bit and moved as an alternate motion.

 

15/12/2015

That the Council remove the practice of an annual Christmas Gift Hamper to the value of $200 each for Partners of Councillors and Directors, with the funds being reallocated back to the general budget.

 STATUS: Gift Hampers no longer provided to partners.

 

15/12/2015

That Council:

1. As a part of the 2015 Corporate Business Plan review process, Council supports in principal the inclusion of a new action to develop an Active Ageing Strategy, in the 2016 - 2020 Corporate Business Plan.

2. Notes that officers will investigate a cost estimate for the development of an Active Ageing Strategy for consideration as a part of the 2016/17 budget allocation process.

 STATUS: Completed. Stage one has been budgeted for delivery in the 16/17 financial year. Rebranded as “Age Friendly Strategy”

 

2/2/2016

That the Council:

• Requests that the Chief Executive Officer investigate Place Management Roles for the City’s Town Centres, to include a new focus on driving innovative economic, retail and place making strategies for the City's four (4) main Town Centres, Bayswater, Maylands, Morley and Noranda;

• Endorses, in principle, the establishment of new Place Manager roles to-develop and co-ordinate the implementation of proposed strategies and programs; and-act as the point of responsibility and accountability for initiatives, outcomes and objectives in each position’s allocated Town Centre; and

• Requests that the Chief Executive Officer submit a report to the Council, no later than 16 May 2016. The report to include, but not be limited to

- Place Manager roles, initiatives, outcomes and objectives

- Financial implications, with funding to be primarily drawn from existing resources; and

- Any other relevant matters.

 STATUS: Completed. A paper was tabled at the Councillor Workshop on 26 April 2016. Council resolved at the 31 May 2016 OCM as follows:

"That Council:

1. Supports the introduction of two Place Manager positions to provide place management at the town centres within the City of Bayswater, and these positions to replace the current Economic Development Officer position (Model 1).

1. Considers a further allocation of $86,000 for the additional place management position as part of the 2016-17 budget process."

 

The adopted budget for 2016-17 allocates funding for the positions from 1 January 2017.

The 2 Place Managers commenced work in mid-January 2017.

 

2/2/2016

That the Council Officers prepare a report for the mid-year budget review on associated costs and available funds for a Bus Shelter to be installed outside the Maylands Hall on Eighth Avenue, Maylands.

 STATUS: By a quirk, I realised at last minute that I couldn’t actually be in the room for this one as I had proximity interest. I signed note with Cr Brent Fleeton to move the item, which he did and it passed.

Bus shelter installed March 2016

 

5/4/2016

That the City explores options with the Public Transport Authority (PTA) to share a public toilet facility at the Maylands Train Station site with PTA patrons and the Maylands Community, and report back to Council by May 2016 on the PTA's feedback and associated costs. Options to be explored are to include a stand-alone self-cleaning toilet, modifications to the existing toilet facility inside the former Maylands Parcels Office to make it suitable for use by abled and disabled persons along with the incorporation of baby change facilities, or a self -cleaning toilet module in the Parcels Office.

 STATUS: A status update was provided to 31 May 2016 OCM. PTA has confirmed in writing that it does not support a new public toilet in the former Maylands Parcels Office building or a stand-alone toilet on any land under the control of the PTA at the train station site. Council considered a report at the 2 August 2016 OCM and noted this outcome.

ACTION COMPLETED

We have since secured $80,000 from the Labor government (via Lisa Baker) for a toilet at the station. We must now liaise with the PTA.

 

21/06/2016

That the Chief Executive Officer investigates and provides a report to Council on examples of best practice accountability measures that have been adopted by other Australian local governments, particularly highlighting those that may be relevant to the City and the Western Australia jurisdiction by 23 August 2016.

 STATUS: Report presented to Council at 23 August 2016 OCM.

 

23/08/2016

That City Officers liaise with business owners on the southern side of Walter Road between Roseberry Street and Salisbury Street in relation to the preparation of a preferred parking and streetscape  plan (including seating, bin locations and beautification works) and the developed plan be referred back to Council for consideration.

 STATUS: Site meeting with business owner 31 October 2016. Officers currently developing plans for consultation. Plans being finalised for consultations with affected businesses.

 

13/9/2016

That Council, in order to lead by example, request staff to prepare landscape design plans for the provision of waterwise verge gardens and tree planting at the City's administration centre and the implementation of the plans be considered during the formulation of the City's Corporate Business Plan and Budget for 2017/18.

 STATUS: 40k allocated on 17/18 budget. Installation scheduled for week of 28 August 2017.

 

25/10/2016

That Officers prepare a report by December 2016 detailing the cost implications of extending the opening hours of Maylands Waterland by one hour per day from the first opening day in January 2017.

Should additional costs be identified, Officers are also requested to identify source funding from the current budget to meet these.

 STATUS: Completed. Extra hour of operation added for 9am -5pm. Considered successful and will become the permanent operating hours.

 

25/10/2016

That Council amend the Elected Members -Allowances Policy to pay the Members Fees and ICT Allowance quarterly in arrears commencing 31 January 2018 each year and that a full review of this policy be undertaken.

 STATUS: Policy was updated. Payment changes from one year in advance to quarterly in arrears from this year’s election cycle.

 

28/3/2017

That Council:

1. Supports the inclusion of a new action in the 2017-21 Corporate Business Plan to "Investigate possible locations for permanent event stage structures within the City's Regional reserves".

2. Notes that costs (inclusive of whole of life) associated with any future permanent event stage structures will be considered as part of the long term financial planning process for 2017-27.

STATUS: Carried and included as part of the 2017-21 CBP.

 

26/4/2017

That, City of Bayswater:

1. Publicly supports marriage equality irrespective of sex or gender identity, and acknowledges that marriage equality is a key human rights principle.

2. Recognises that civil marriage makes a positive contribution to families and communities.

3. Acknowledges that many people in the municipality are disadvantaged by the current law and social exclusion.

4. Notes that marriage equality now exists in 22 countries, including Britain, Ireland, the USA, Canada and New Zealand.

5. Writes to all Federal MPs and Senators and the Prime Minister, advising them of Council's support and encouraging them to prioritise changes to the Marriage Act through a respectful debate and with a conscience vote by all MPs.

STATUS: Letters posted on 16/5/2017.

 

14/11/2017

That Council requests the City to prepare a report on biophilic urban design, including green/solar roofs and walls, and how the City can develop a policy to create better understanding and use of biophilic urban design throughout the City of Bayswater. The report is to be presented to a future Planning and Development Services Committee meeting.

 STATUS: Not commenced -to be considered as part of work plan for 2019.

 

30/1/2018

That Council:

1.Authorises the Chief Executive Officer to seek expressions of interest for lease/use of the Maylands Autumn Centre, and grounds.

2.Requests a report be presented to Council at or before the April 2018 round of meetings, presenting expressions of interest.

 STATUS: COMPLETED -Approved at CTFCSC 17 April 2017 AREANAarts commenced the 2 year lease agreement 1 July 2018.

 

22/5/2018

That Council:

1. Reviews the draft Economic Development Plan (December 2012 to June 2014) at a future Councillor Workshop and consider adding appropriate actions of the Plan to the Economic/Business Framework (May 2017).

2. Discusses the employment of an Economic Development Officer at the same workshop.

 STATUS: In Progress A paper was considered at the Councillor workshop held 31 July 2018 and the feedback received will be further investigated.

 

26/06/2018

That Council request the City to prepare a report on the feasibility of integrating a bike trail into the Hinds Reserve (to the north of the car park area). The report should be prepared in liaison with WestCycle and include the estimated costs, feasibility and community engagement approaches proposed; as well as identify external funding opportunities for the project with the aim of the project being fully funded by external sources. The report should be delivered by the October round of meetings.

 STATUS: Carried

 

25/09/2018

That Council delegates authority to the Chief Executive Officer to approve the design, colour, theme and location of any further street furniture and similar infrastructure throughout the City to encourage activation and placemaking initiatives and reduce red-tape. In approving infrastructure, consideration is to be given to the safety, maintenance and operational implications. Authorised infrastructure includes, but is not limited to:• Bins and bin surrounds;• Seating;• Bicycle racks;• Planters;• Parklets;• Bus shelters;• Public art; and• Utility cabinets and other third party infrastructure (with the approval of the relevant service agency or third party)

 STATUS: Carried. Completed. Delegation granted.

 

25/01/2019

That if Maylands Waterland is to be closed for good, Council authorises the Chief Executive Officer to investigate the preservation of the 150th celebration of WA Swan that is in the large pool and the mounting of it as a public display in a prominent location in Maylands.

 STATUS: This motion will be incorporated into any plans for demolition, once a decision is made regarding the future of the site.

 

 

 

Notices of motion, by Cr Catherine Ehrhardt, that were not supported by Council

 

6/12/2016

1. Trials the cessation of the provision of meals for Council meetings, including workshops and committees, from 31 December 2016 to 30 June 2017.

3. That no alcohol be available prior to the meetings.

STATUS: Not supported

​

6/12/12016

"That a report be presented to Council no later than March 2017 on the options available to the City in relation to the holding of a community poll to assess the community opinion with regards to:

1. Adopting  the  alternative  method  of  filling  the  office  of  Mayor  by  election  by  the  electors of the district.

2. Reviewing/discontinuing the ward system.

3. Reducing the number of offices of Councillors within in the district."

STATUS: Lost 3/7.

​

26/06/2018

That Council considers the inclusion of the following works at Bardon Park in the 2018/19 Budget, and these works to be funded from the Cash-in-Lieu for Public Open Space Trust Fund:

1. An access ramp for persons with a disability and stairs from the upper level carpark and playground to the lower level playground and toilets;

2. A wheelchair accessible swing in the upper level playground; and 3. A long slide built into the hill from the upper level playground down the slope.

STATUS: Lost

​

​

OTHER COUNCILLOR/OFFICER MOTIONS THAT I AM PROUD TO HAVE SUPPORTED

 

To put it succinctly, I have voted in favour of all transparency and accountability motions put through our Council. Some were just too long winded to record here (all are available at the City website). But, getting rid of clothing allowance, supporting audio recording of meetings and making them available on website, and starting a Developer Contact Register are just some of the many great things our Council is doing.

​

15/12/2015

COUNCIL RESOLUTION

That a report on proposed "caretaker election period policy” be presented to Council for debate and adoption no later than March 2016.

CR BRENT FLEETON MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED UNANIMOUSLY

 

15/12/2015

COUNCIL RESOLUTION

That Policy No. EO-P04 be amended to exclude "costs associated with clothing worn by elected members.

CR BRENT FLEETON MOVED, CR MICHELLE SUTHERLAND SECONDED

CARRIED: 7/3

VOTE FOR - Cr Brent Fleeton, Cr Dan Bull, Cr Stephanie Coates, Cr Chris Cornish, Cr Michelle Sutherland, Cr Sally Palmer and Cr Catherine Ehrhardt.

 

15/12/2015

COUNCIL RESOLUTION

That City officers provide the Council and residents of the City of Bayswater an update as to the progress of the 20% by 2025 Tree Canopy Vision with a view to arranging a public forum which is to be facilitated by an appropriately qualified facilitator and allow for appropriate and broad community and stakeholder consultation and input.

CR DAN BULL MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED UNANIMOUSLY

 

15/12/2015

COUNCIL RESOLUTION

That Council:

1. Requests the Chief Executive Officer, by the 11 January 2016, to make the City of Bayswater Register of Gifts and Hospitality to Council Members and Employees, publicly accessible on the City’s website.

2. A hard copy of the Register be made available at the Civic Centre.

CR DAN BULL MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED: 9/1

 

2/2/2016

COUNCIL RESOLUTION

That Council:

1. Amends Policy EO-P04 to exclude all items under the equipment accessories component of the policy.

CR CHRIS CORNISH MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED: 8/3

 

23/2/2016

COUNCIL RESOLUTION

That the cost associated with the provision of data sim cards for Councillor tablets be funded through the Telecommunication Allowance commencing the next billing cycle.

CR CHRIS CORNISH MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED: 6/5

 

12/6/2016

COUNCIL RESOLUTION

That Council requests the Chief Executive Officer to prepare by 1 September 2016 a draft policy for consideration by Council with the aim of minimising confidential items in Council Meetings, as well as an accompanying explanatory note for the public which, once finalised and endorsed by Council will be published on the City's website.

CR DAN BULL MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED UNANIMOUSLY

 

21/6/2017

COUNCIL RESOLUTION

That Council requests the Chief Executive Officer to create a dedicated accountability and governance portal on the home page of the City's website by 1 September 2016, which provides the following information:

- A link to each on-line register;

- Mayor and Councillors sitting fees, allowances and meeting attendances per year (including committee meetings and workshops), per member;

- Number of employees paid salaries of $100,000 or more, listed according to department; and

- Each other transparency, disclosure, or accountability measure that has been adopted by City (and that the portal is updated from time to time as each transparency, disclosure or accountability measure is adopted by the City in the future).

CR DAN BULL MOVED, CR CHRIS CORNISH SECONDED                                       

CARRIED UNANIMOUSLY

 

12/7/2016

COUNCIL RESOLUTION

That the City publishes on its website those planning applications that are undertaking community consultation, including details and plans of the application and consultation and an online submission form.

This is to be in accordance with the Local Government Act, copyright and other relevant legislation, and to commence online by Monday, 5 September 2016.

CR DAN BULL MOVED, CR CATHERINE EHRHARDT SECONDED

CARRIED: 9/1

 

6/12/2016

COUNCIL RESOLUTION

That Council requests the Acting Chief Executive Officer prepare a draft economic/businesses framework by 31 April 2017 for Council's consideration that aims to support, enhance and revitalise existing local businesses within the City of Bayswater as well as provide incentives for new businesses to emerge and existing businesses to relocate to the district.

Such draft is to be developed in consultation with ratepayers, existing businesses and business representative groups (such as CEBA, MBA, BVTA, and BB).

CR DAN BULL MOVED, CR MICHELLE SUTHERLAND SECONDED                              CARRIED: 9/1

FOR VOTE - Cr Barry McKenna, Mayor, Cr Alan Radford, Cr Chris Cornish, Cr Michelle Sutherland, Cr John Rifici, Cr Sally Palmer, Cr Dan Bull, Cr Brent Fleeton and Cr Catherine Ehrhardt.

 

28/2/2017

COUNCIL RESOLUTION

That Council:

1. As a part of the 2017 Corporate Business Plan review process, supports the inclusion of a new action to develop an Arts Plan (including the formation of an Arts Advisory Group) in the 2017-2021 Corporate Business Plan.

2. Requests that Officers investigate a cost estimate for the development and ongoing management of an Arts Plan for Council consideration as a part of the 2017/18 budget process.

CR STEPHANIE COATES, DEPUTY MAYOR MOVED, CR JOHN RIFICI SECONDED  CARRIED: 5/4

FOR VOTE - Cr Barry McKenna, Mayor, Cr Stephanie Coates, Deputy Mayor, Cr John Rifici, Cr Dan Bull and Cr Catherine Ehrhardt

NB: Development of Arts Plan and Formation of an Arts Advisory Group

 

27/6/2017

COUNCIL RESOLUTION

That Council amend action L1.3.2: Develop a land asset disposal and acquisition strategy and program in the draft Corporate Business Plan 2017-21 to include an audit of the City's buildings to identify utilisation levels; this action is to commence in 2018-19 and the draft scope and costs associated with this audit to be presented to Council by December 2017.

CR BRENT FLEETON MOVED, CR DAN BULL SECONDED

CARRIED UNANIMOUSLY

 

27/6/2017

COUNCIL RESOLUTION

That Council:

1. Requests the Chief Executive Officer to prepare a further report in relation to the establishment of a Design Review Panel, taking into consideration the Western Australian Planning Commission's draft Design Review Guide and addressing the following matters:

• The purpose/role of the Panel;

• Composition of the Panel including the number, type and qualifications and experience of Panel members;

• Meeting details; and

•Budget implications.

2. Considers the establishment of a Design Review Panel at the next Ordinary Council Meeting.

CR STEPHANIE COATES, DEPUTY MAYOR MOVED, CR CATHERINE EHRHARDT SECONDED CARRIED: 9/1

 

 

Alternate Recommendations or Officer reports that I have been proud to move

​

22/3/2017

RESOLUTION (point 5 added to officer recommendation)

That Council:

1. Receives the Friends of Maylands Lakes (FOML) preferred Option 1 for the management of the Maylands Lakes.

2. Gives in principle support to progress the high priority actions of the Maylands Lakes report as identified by FOML

'Option 1'.

3. Considers the allocation of the following funds as part of the Corporate Business Plan, Long Term Financial Plan and Draft budgets for the management of the Maylands Lakes:

BUDGET YEAR ALLOCATION

2017-18: $404,000              

2018-19: $1,255,000

4. Supports the FOML' application to seek grant funding to implement a community education program for the Maylands Lakes.

5. Seeks further funding from the National Resource Management NRM or equivalent fund.

CR CATHERINE EHRHARDT MOVED,         CR JOHN RIFICI SECONDED                    

CARRIED UNANIMOUSLY

​

 

21/06/2017

RESOLUTION (my Alternate motion)

That Council:

1. Acknowledges the contribution the community have made during the consultation phase of this project.

2. Approves a revised Option 3 that refurbishes all current pools and essential supporting facilities (such as toilets and first aid); design works should also include kiosk design and construction as an optional component should a commercial funding partner not be found.

3. Authorises the Chief Executive Officer to progress the design phase in accordance with the proposed budget of $200,000 in the 2017-18 financial year.

4. Authorises the Chief Executive Officer to investigate alternate funding and operational models for the kiosk (including a Build, Own, Operate model) and report back to Council during the 2017-18 financial year.

5. Where practical, further consultation will be undertaken within the design phase of this project to provide the community with further input into specific design elements.

CR CATHERINE EHRHARDT MOVED,                   CR JOHN RIFICI SECONDED                             

CARRIED: 6/3

 

 LOST MOTIONS THAT I SUPPORTED FROM OTHER COUNCILLORS NoMS

​

15/12/2016

COUNCIL RESOLUTION

That Council:

Requests the Chief Executive Officer to prepare a draft policy for consideration by Council to establish the creation of a public register of Council Member Contact with Developers, which should include but not be limited to recording every instance of a prescribed or defined contact with a developer noting the:

• Developer name;

• Date and time of contact;

• Type of contact;

• Property or properties within the City of Bayswater to which the contact is related;

And

• Nature of the issue covered in the contact.

The Chief Executive Officer shall prepare the draft policy and present to Council no later than March 2016, noting other Local Governments have already adopted or are in preparation of developer contact registers.

CR DAN BULL MOVED, CR CATHERINE EHRHARDT SECONDED

LOST: 4/6